Data controller: PEC Hotel Staff Ltd, 75 Knot Tiers Drive, Upton, Northampton, Northamptonshire, NN5 4DA, UK
Data protection officer: Irena Slota
As part of our services, we collect and processes personal data relating to the recruitment process. PEC Hotel Staff Ltd is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations. This Privacy Notice explains how we use your personal data: how it is collected, how it is held, and how it is processed. It also explains your rights under the law relating to your personal data.
What is Personal Data?
Personal data is defined by the General Data Protection Regulation (EU Regulation 2016/679) (the “GDPR”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’. Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.
What information does the organisation collect?
PEC Hotel Staff Ltd collects a range of information about your organisation. This may include:
- business name, details and address
- contact person details such as their name and position in the organisation
- email address and telephone number
PEC Hotel Staff Ltd may collect this information in a variety of ways. For example, data might be contained in new member details section on our website, in application forms, offer of employment forms or collected through interviews or other forms of communication.
Data will be stored in a range of different places, including application record, our management systems and on other IT systems (including email).
Why does the organisation process personal data?
PEC Hotel Staff Ltd needs to process data in the aim to provide our services. Under the GDPR, we must always have a lawful basis for using personal data. This may be because the data is necessary for the performance of our services to you because you have consented to our use of your personal data, or because it is in our legitimate business interests to use it. Your personal data will be used for or may be used for supplying our services to you, we may need your personal details in order to contact you.
The organisation may also need to process data to respond to and defend against legal claims.
PEC Hotel Staff Ltd may keep your personal data in our system(s) so that you have access to our online database of applicants on an ongoing basis. By registering on our website through new member registration page you give PEC Hotel Staff Ltd consent to keep and process your personal data however you are free to withdraw your consent at any time.
Who has access to data?
Some of your information may be shared externally with our job applicants and their overseas agencies – for the purposes of the recruitment process.
PEC Hotel Staff Ltd will share some of your data with candidates and their agents in relation to the services.
Your data may be transferred outside the European Economic Area (EEA) if required.
How does the organisation protect data?
PEC Hotel Staff Ltd takes the security of your data seriously. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees and clients for the recruitment activities.
For how long does the organisation keep data?
Your data is deleted once we no longer have a relevant use for it or it has passed the relevant expiry date.
As a data subject, you have a number of rights. You can:
- access and obtain a copy of your data on request;
- require PEC Hotel Staff Ltd to change incorrect or incomplete data;
- require PEC Hotel Staff Ltd to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing; and
- object to the processing of your data where the organisation is relying on its legitimate interests as the legal ground for processing.
If you would like to exercise any of these rights, please contact Irena Slota, email: firstname.lastname@example.org.
If you believe that PEC Hotel Staff Ltd has not complied with your data protection rights, you can complain to the Information Commissioner.
What if you do not provide personal data?
You are under no statutory or contractual obligation to provide data to PEC Hotel Staff Ltd. However, if you do not provide the information, the organisation may not be able to provide services.